Company Directory
The shared contact list of a Nanabase company: what it shows, who added each contact, visibility levels, and who can add, edit or delete.
The Company Directory is the one contact list your whole company shares. Every active member can open and search it. It shows who added each contact, so you know whom to ask about a person.
Open it from Directory in the sidebar while your company is selected in the company switcher.
What the directory shows#
At the top are three counts: Total Contacts, Contributors and Tags.
The table has these columns:
| Column | What it shows | |--------|---------------| | Name | The contact's name | | Role | Their job title | | Email | Their email, if your visibility allows it | | Added By | The member who added the contact. If that person has left, it shows "Former member". | | Who Knows | Everyone on your team who has shared this same contact |
You can filter by department (All Departments) and by when the contact was added: All time, Last 7 days, Last 30 days, Last 90 days or This year.
To find a person quickly, use Search or press Cmd+K (Ctrl+K on Windows).
How contacts get into the directory#
- Sharing. A member shares a contact from their private list. Depending on how strict review is, it waits for an admin or goes in right away. See Sharing and review.
- Adding directly. Owners, admins and members can click Add Contact on the company home page. The page is called Add Contact to Directory. Viewers cannot add contacts.
- Importing. Owners and admins can import a CSV or vCard file into the company. See Import contacts.
Visibility of a company contact#
Each company contact has a visibility level. You set it when you add or share the contact.
| Level | What other members see | |-------|-----------------------| | Full | All details | | Limited | Basic info. Email and phone are masked, and notes and address are hidden. | | Request | Basic info. Email, phone, notes, address, website and social links are hidden. |
Owners, admins, the person who added the contact, its relationship owner and the members listed under Who Knows always see all details.
The app does not yet have a button to ask for access to a contact set to Request. Ask the person shown in Added By.
Relationship owner#
A company contact can have a Relationship owner, the member who handles that relationship. You can set it in the contact form under Who owns this relationship?
Edit and delete#
| Who | Edit or delete | |-----|----------------| | Owner, Admin | Any company contact | | Member | Only contacts they added | | Viewer | None |
Deleting a company contact cannot be undone. Deleting several at once is for owners and admins.
When a member leaves#
The contacts a member added stay in the directory after they leave, and Added By shows "Former member". When an admin removes a member, Nanabase offers to reassign that person's contacts to a colleague. See Team management.